Job Purpose
To lead, manage and oversee the development, implementation and capacity building of sub grantees for the GBVF prevention grant. Reporting to the Programmes Director, the grant officer is responsible for the overseeing the on-going implementation of the different aspects of the grant and monitoring of sub grantee activities. The Grant Officer plays an active and critical role throughout the entire life-cycle of the grant, from coordinating appointment, assessments and capacity building of sub grantees, to approving sub grantee workplans, and monitoring evey aspect of the sub grant implementation.
Key Responsibilities
Development and Implementation of Grant activities
- Project manage the establishment of the GBVF prevention grant machinery in prioritised areas; Plan work and set deadlines to meet the agreed targets
- Coordinate the delivery of the grant deliverables, monitoring the work to ensure sub grantees are on time and within budget across the different implementation sites
- Manage the appointment of CBOs as Sub Grantees
- Facilitate with the consultant the assessment and capacity building of the identified CBOs in the organisational development methodology.
- The Grant Officer will ensure the signing of Memorandum of Understanding between Soul City and relevant key departments and stakeholders
- Report progress on a monthly basis or as agreed
- Provide advocacy training and skill transference to the sub grantees
Stakeholder Management
- Build and maintain strategic partnerships with key stakeholders to achieve Soul City Institute’s grant’s objectives.
- Ensure a database is developed of key stakeholders.
- Develop systems to ensure timeous communication and correspondence with both internal and external stakeholders.
- Make recommendations with respect to Soul City Institute’s participation and representation in relevant sectors in order to advance Soul City Institute’s grant’s goals.
- Keep abreast of developmental changes and gather intelligence to ensure the programme stays relevant to the provincial context and meets best practice standards.
- Attend meetings with government and other key stakeholders and give verbal and written feedback.
Financial Management/Governance
- In consultation with the Finance Manager and project accountant, prepare the annual budget for all the grant initiatives.
- Prepare expenditure projections as and when required.
- Monitor monthly actual expenditure against budgets, identify variances and ensure that the necessary follow up action is taken.
- Comply with all financial policies and procedures (including procurement).
- Manage service providers/suppliers in accordance with the terms and conditions of the relevant contracts.
- Underake spending with due regard to value for money and ensure that service provider pricing is competitive.
- Identify and adequately manage internal and external high level risks to the organisation and grant activities.
- Prepare documents and presentations for management and donor requirements.
Human Resources Management
- Engage with the Senior Manager – Programmes on the organisation’s vision and values to ensure a mutual understanding.
- Take ownership and accountability for all deliverables and responsibilities assigned to the Grant Officer position.
- In consultation with the Senior Manager - Programmes identify own training and coaching requirements to achieve optimal performance.
- Contribute to the development of a committed team with individuals who work well together and provide each other with mutual support, assistance and cooperation.
- Comply with all HR policies and procedures.
- Participate in the management of the organisation.
Team Supervision
- Supervise a team of (up to 3) Sub Grant Administrators and ensure accountability for their work and influence the incumbents to take positive actions.
- Coach, mentor, motivate and manage the Sub Grant Administrators and oversee their day-to-day deliverables, ensuring appropriate workload distribution and delivery of support to sub grantees
- Participate in the staffing decisions and interviews for Sub Grant Administrators.
- Conduct performance reviews for the Sub Grant Administrators
General
- Prepare reports as and when required.
- ToR for the appointment of the implementing Sub Grantees in the 2 provinces
- Prepare Grant Roll out plan
- Ensure MOUs with relevant stakeholders are signed.
- Manage Implementation Budget
- Prepare Schedule of trainings and implementation
- Prepare Monthly progress report and quarterly reports to Donor
Qualifications And Experience
- A 3 year degree or an equivalent qualification in communication,education,health, public health,social science or social work
- Diploma or degree in Project Management will be an added advantage
- Minimum of 3 years project management experience
- Previous experience working with advocacy CBOs involved in the fight against Gender Based Violence and Femicide
- Knowledge and ability to comply with applicable legislation
Competencies
- Deep understanding of development and related policy issues.
- Strategic thinker.
- Sound understanding of GBVF related issues.
- Sound project management skills and understanding of project management processes and methodologies.
- Advanced proficiency in MS Office - including word, excel, powerpoint and outlook.
- Excellent English verbal and written communication skills.
- Communication skills in other South African languages would be an added advantage.
- Excellent report writing skills.
- Excellent interpersonal skills.
- Strong planning and organisational skills.
- Good team player.
- Self-motivated, a self-starter and able to work with limited supervision.
- Able to multi-task and prioritise.
- Able to work under pressure and meet deadlines.
- Able to use own initiative and take ownership of his/her tasks.
- Able to analyse and evaluate data and information.
- Able to generate and adapt creative ideas and solutions to improve performance.
- Ability to work independently and as a team player and to work accurately under pressure, giving
- Attention to detail and maintaining a high standard of professionalism;
- Valid Drivers’ License
- Own Transport
This is an internal and external advert! This is an EE position. Preference will be given to people withdisabilities. Closing date for applications: Friday, 18th March 2022, 16h30. Please forward your CV and cover letter to: recruitment@soulcity.org.za
